Privacy Policy

Effective Date: August 20, 2026

Amazing Soldiers, Inc. (“Amazing Soldiers,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and share information when you visit amazingsoldiers.org; request assistance, resources, or services; participate in programs or events; volunteer or apply for employment; make a donation; contact us; enter into a partnership; or request materials. Some information may also be collected automatically through cookies, website analytics, and similar technologies.

Information You Choose to Provide

You may choose not to provide certain personal information. However, if information is necessary to process a donation, respond to a request, evaluate eligibility, provide services, or complete another requested activity, we may be unable to fulfill that request without it. If you provide information about another person, you represent that you have permission or another lawful basis to do so.

Personal Information We Collect

We strive to collect only information reasonably necessary to administer our programs, provide assistance, respond to requests, operate our organization, and fulfill our nonprofit mission. Depending on how you interact with us, we may collect:

Name and contact information
Mailing or residential address
Date of birth and demographic information
Veteran, military service, caregiver, or family-status information
Employment, housing, household, and service-need information
Government-issued identification when reasonably necessary
Donation and transaction information
Volunteer, partnership, or employment application information
Communications and correspondence
Device identifiers, IP address, browser, operating system, website usage, and general location information when permitted
Other information you voluntarily provide

Sensitive Personal Information

When necessary to provide assistance or administer programs, we may collect financial or income-related information; health, disability, or accessibility information; veteran or military service information; housing-status information; or government-issued identification. Please provide sensitive information only when requested and reasonably necessary.

How We Use Personal Information

Respond to inquiries and requests for assistance
Determine eligibility and provide programs, services, or resources
Process, document, acknowledge, and recognize donations when permitted
Register participants, volunteers, partners, or event attendees
Communicate about programs, events, campaigns, and organizational updates
Review volunteer, partnership, or employment applications
Coordinate services with approved partners and providers
Maintain organizational, program, donation, and financial records
Measure participation, outcomes, and community impact
Improve our website, services, programs, and outreach
Prevent fraud, misuse, security incidents, or unlawful activity
Protect people, property, rights, and organizational safety
Comply with legal, regulatory, audit, grant, insurance, and reporting obligations

Donations and Payment Information

Online payment information may be collected and processed by a third-party payment processor. Amazing Soldiers may receive limited transaction information such as your name, contact information, donation amount, date, and payment status. We do not intend to directly store complete card or bank-account information submitted through an authorized processor. Please review the processor’s privacy policy and terms.

How We Share Personal Information

Amazing Soldiers does not sell or trade personal information. We may share information only when reasonably necessary with service providers; approved program or referral partners; professional advisers, auditors, insurers, accountants, or legal counsel; another party at your direction; public authorities when legally required; or when necessary to protect safety, rights, or property. Aggregated, anonymized, or de-identified information is used whenever reasonably possible.

Cookies and Website Analytics

Our website may use cookies, analytics tools, and similar technologies to maintain functionality, understand website use, improve performance, and measure outreach or fundraising campaigns. You may manage or disable cookies through your browser settings, although doing so may affect certain features.

Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no website, electronic transmission, or storage system can be guaranteed completely secure.

Data Retention

We retain personal information only as long as reasonably necessary to fulfill the purposes described here, maintain required records, resolve disputes, enforce agreements, and meet legal, accounting, grant, insurance, or reporting obligations. When no longer required, information may be securely deleted, destroyed, or de-identified.

Your Rights and Choices

Depending on applicable law, you may request access to, correction of, or deletion of certain information; restriction of or objection to certain uses; withdrawal of consent; or removal from mailing lists. These rights may be subject to legal exceptions and record-retention requirements. You may unsubscribe from promotional emails using the instructions in the message or by contacting us. We will not unlawfully discriminate or retaliate against anyone for submitting a privacy request.

Children’s Privacy

Our website and online services are not directed toward children under 13. We do not knowingly collect personal information online from children under 13 without verifiable permission from a parent or legal guardian. If we learn that we have done so, we will take reasonable steps to delete it. This does not prevent properly authorized services to children or families through programs with appropriate consent.

Third-Party Websites and Services

Our website may link to third-party donation platforms, social media services, event-registration systems, or other services. Amazing Soldiers does not control and is not responsible for those parties’ privacy, content, or security practices. Please review the applicable third party’s privacy policy before providing information.

Changes to This Privacy Policy

We may update this policy periodically to reflect changes in our programs, practices, technology, or legal obligations. We will post the revised policy here and update its effective date.

Contact Us or Submit a Privacy Request

Amazing Soldiers, Inc.
Mailing address: 3880 Greenhouse Road, Suite 409, Houston, TX 77084
Email: info@amazingsoldiers.org
Website: amazingsoldiers.org